A commercial property consultant in Gurgaon for office leasing helps businesses find, compare and negotiate office space, whether opening a first office, expanding a team or relocating to a better building. Office leases often run for several years and involve fit-out investment, so the right advice at the start can save significant time and money.
This guide explains what a commercial consultant does, how the leasing process works and how to choose an adviser.
Planning an office move or expansion?
Share your requirements and a commercial advisor will call, usually the same working day.
What a commercial consultant does
- Maps your requirements: headcount, growth, location, budget and timeline
- Scans available buildings and floors across Gurgaon
- Shortlists options that fit
- Arranges site visits
- Compares lease terms and total occupancy costs
- Supports negotiation
- Coordinates documentation and fit-out planning
The leasing process
- Requirement mapping
- Market scan and shortlist
- Site visits
- Proposals from landlords
- Comparison of terms and costs
- Negotiation of key terms
- Term sheet or letter of intent
- Lease agreement and registration
- Fit-out and move-in
Requirement mapping
Good requirement mapping considers current headcount, expected growth, work patterns such as hybrid work, meeting room needs, client visits, staff commute and budget. This shapes the size and location of space to look for.
Comparing total occupancy cost
| Cost | What to check |
|---|---|
| Rent | Rate and escalation |
| Maintenance or common area charges | What they cover |
| Power and backup | Load and charges |
| Parking | Slots included and extras |
| Fit-out | Who pays and how much |
| Deposit | Months of rent |
| Rent-free period | Time for fit-out |
Negotiate with evidence
Ask us for comparable lease terms in the buildings you are considering.
Negotiation
Key negotiation points include rent, escalation, lock-in, rent-free fit-out period, landlord contribution to fit-out, parking, signage and exit options. Evidence from comparable leases strengthens your position.
Permitted use and documents
Check that the building and floor are approved for office use, and that the landlord can provide title, approvals, occupation certificate and no-dues. Have your lawyer review the lease.
Fit-out planning
A consultant can help coordinate designers and contractors, plan timelines and ensure the fit-out complies with building rules.
Choosing a consultant
- Ask about their experience with similar businesses and sizes
- Ask how they are paid and whom they represent
- Ask for references from recent clients
- Check RERA registration where applicable
Questions to ask a consultant
- Which locations suit our team and clients?
- What total occupancy cost should we expect?
- What terms are negotiable in this market?
- How long will the process take?
- How will you support fit-out and move-in?
Who this guide suits
It suits startups, growing companies, corporates relocating and businesses entering Gurgaon.
When to start looking
For larger offices, start looking well before your current lease ends, since searching, negotiating and fitting out can take months. Smaller offices may be found faster, but leaving time avoids rushed decisions.
Location strategy
Consider where your staff live, where your clients are and how people will commute. A location that cuts commute times can improve retention and recruitment.
Hybrid work and space planning
With hybrid work, many companies need fewer desks but more meeting and collaboration space. A consultant can help model how much space you really need.
Exit and flexibility
Negotiate exit options, expansion rights and the ability to sub-lease if your needs change. Flexibility can be valuable in uncertain times.
Building due diligence
A consultant can gather building documents, approvals, occupation certificate and fire safety certificates for your legal team to review.
Post-move support
After moving in, a consultant can help with snag lists, landlord coordination and future expansion planning.
Read more
Explore our guides to Grade A office space, commercial office lease negotiation and office relocation to Gurgaon. Our commercial property consultation page explains how we work.
How we help
Share your headcount, budget, timeline and preferred locations. A commercial advisor will map your requirements, send a shortlist, arrange visits and support negotiation through to move-in.
Talk to a commercial consultant
Share your headcount, budget, timeline and preferred locations. A commercial advisor will call to map your requirements and send a shortlist.
Frequently asked questions
What does a commercial property consultant do?
Maps requirements, shortlists space, arranges visits, compares costs and supports negotiation and fit-out.
How long does office leasing take?
It varies with size and fit-out, from weeks for small offices to months for large floors.
What is total occupancy cost?
Rent plus maintenance, power, parking, fit-out and deposits.
What terms can be negotiated?
Rent, escalation, lock-in, rent-free period, fit-out contribution, parking, signage and exit.
Why check permitted use?
To ensure the building is approved for office use.
Can a consultant help with fit-out?
Yes, by coordinating designers, contractors and timelines.
How do I choose a consultant?
Check experience, fees, who they represent, references and RERA registration.
Is a term sheet binding?
It usually records agreed terms before the lease. Ask your lawyer about its status.
Who pays the consultant?
It varies. Ask how they are paid and whom they represent.
Can you help us lease an office?
Yes. A commercial advisor will map your needs and send a shortlist.
When should we start looking for a new office?
Well before your current lease ends, especially for larger offices.
Can a consultant help with hybrid work planning?
Yes, by modelling desks and collaboration space needs.
Can we negotiate exit options?
Often. Exit, expansion and sub-lease rights add flexibility.
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